Request a change to the owner of a lecture capture/Mediasite recording


Mediasite recordings, including lecture capture content can only be owned by one person within the University. Where ownership needs to be transferred e.g. wrong owner, staff leaving, changing roles etc., each school has a designated Change Owner Administrator who manages the change owner requests for their school.

If you want to let another member of staff edit a Mediasite recording that you own, you do not have to transfer ownership to do this, please see, How to let another member of staff edit your lecture capture content.

If you need to change the ownership of a recording, you will need to submit a request to your designated school Change Owner Administrator.

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Contacting your designated Change Owner Administrator

The table below provides details on who to contact in each school/department to arrange a change in recording ownership:

School/DepartmentHow to request a change in recording ownership
ArabicEmail:  Lec_Cap_AMES@leeds.ac.uk
Biochemistry / Molecular BiologyComplete the Change Mediasite Recording Owner request form.
Biological SciencesComplete the Change Mediasite Recording Owner request form.
BiologyComplete the Change Mediasite Recording Owner request form.
Biomedical ImagingComplete the Change Mediasite Recording Owner request form.
Biomedical SciencesComplete the Change Mediasite Recording Owner request form.
Business SchoolEmail:  Lec_Cap_LUBS@leeds.ac.uk
Careers CentreComplete the Change Mediasite Recording Owner request form.
Chemical & Process EngineeringComplete the Change Mediasite Recording Owner request form.
ChemistryComplete the Change Mediasite Recording Owner request form.
Civil EngineeringComplete the Change Mediasite Recording Owner request form.
ClassicsEmail:  Lec_Cap_CLAS@leeds.ac.uk
Colour ScienceComplete the Change Mediasite Recording Owner request form.
Communication StudiesComplete the Change Mediasite Recording Owner request form.
ComputingComplete the Change Mediasite Recording Owner request form.
Dental SurgeryEmail:  Lec_Cap_DENT@leeds.ac.uk
DesignComplete the Change Mediasite Recording Owner request form.
Earth & EnvironmentEmail:  Lec_Cap_SOEE@leeds.ac.uk
East Asian StudiesEmail:  Lec_Cap_EAST@leeds.ac.uk
EducationComplete the Change Mediasite Recording Owner request form.
Electronic & Electrical EngineeringComplete the Change Mediasite Recording Owner request form.
EnglishEmail:  Lec_Cap_ENGL@leeds.ac.uk
English Language UnitComplete the Change Mediasite Recording Owner request form.
Epidemiology & BiostatisticsComplete the Change Mediasite Recording Owner request form.
Film StudiesEmail:  Lec_Cap_MODL@leeds.ac.uk
Fine Art, History of Art & Cultural StudiesComplete the Change Mediasite Recording Owner request form.
Food Science & NutritionEmail:  Lec_Cap_FOOD@leeds.ac.uk
Foundation StudiesComplete the Change Mediasite Recording Owner request form.
FrenchEmail:  Lec_Cap_FREN@leeds.ac.uk
GeographyEmail:  Lec_Cap_GEOG@leeds.ac.uk
GermanyEmail:  Lec_Cap_GERM@leeds.ac.uk
HealthcareEmail:  Lec_Cap_HECS@leeds.ac.uk
HistoryComplete the Change Mediasite Recording Owner request form.
Inter Disciplinary Ethics AppliedComplete the Change Mediasite Recording Owner request form.
ItalianEmail:  Lec_Cap_ITAL@leeds.ac.uk
Languages For AllEmail:  Lec_Cap_FLTU@leeds.ac.uk
LawComplete the Change Mediasite Recording Owner request form.
Leeds Institute of Health SciencesComplete the Change Mediasite Recording Owner request form.
Leeds International Summer SchoolComplete the Change Mediasite Recording Owner request form.
Leeds Skills ElectiveComplete the Change Mediasite Recording Owner request form.
Lifelong Learning CentreComplete the Change Mediasite Recording Owner request form.
LinguisticsEmail:  Lec_Cap_LING@leeds.ac.uk
MathematicsComplete the Change Mediasite Recording Owner request form.
Mechanical EngineeringComplete the Change Mediasite Recording Owner request form.
MedicineEmail:  Lec_Cap_MEDS@leeds.ac.uk
Medieval StudiesComplete the Change Mediasite Recording Owner request form.
MicrobiologyComplete the Change Mediasite Recording Owner request form.
Modern LanguagesEmail:  Lec_Cap_MODL@leeds.ac.uk
Molecular NanoscienceComplete the Change Mediasite Recording Owner request form.
MusicComplete the Change Mediasite Recording Owner request form.
Online Digi Future LearnComplete the Change Mediasite Recording Owner request form.
Organisational Development & Professional LearningComplete the Change Mediasite Recording Owner request form.
PathologyComplete the Change Mediasite Recording Owner request form.
Performance & Cultural IndustriesComplete the Change Mediasite Recording Owner request form.
PhilosophyComplete the Change Mediasite Recording Owner request form.
Physics & AstronomyComplete the Change Mediasite Recording Owner request form.
Politics, International, European & Development StudiesComplete the Change Mediasite Recording Owner request form.
PsychologyEmail:  Lec_Cap_PSYC@leeds.ac.uk
Russian & Slavonic StudiesEmail: Lec_Cap_RUSL@leeds.ac.uk
Sociology & Social PolicyComplete the Change Mediasite Recording Owner request form.
Spanish, Portuguese & Latin American StudiesEmail:  Lec_Cap_SPPO@leeds.ac.uk
Sports ScienceComplete the Change Mediasite Recording Owner request form.
Transport StudiesEmail: Lec_Cap_TRAN@leeds.ac.uk

If your school/department is not listed above, please use the Change Mediasite Recording Owner request form to request a change in ownership.

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Common Scenarios

Scenario

What you will need to do

What the Change Owner Administrator will do

You are the current owner of a recording and want to transfer ownership to someone else.

Contact your Change Owner Administrator and include the following details:

  • The name of the person you want to transfer ownership to.
  • The recording title: you should have received an automated email after the recording took place which includes this, please provide the recording title where possible. In the absence of this information, as many of these details as you have: module name, module code, the date the recording was made.

The Change Owner Administrator will:

  • Reassign the recording to the new owner.
  • Advise you that it has been reassigned and close the request.
You are not the current owner of a recording but have agreed with the current owner that ownership should transfer to you.

Contact your Change Owner Administrator and include the following details:

  • The name of the current owner so your request can be verified.
  • The module name and code.
  • You may be asked for the date the recording was made and the teaching room it was recorded in.

The Change Owner Administrator will:

  • Regardless of whether the recording has been published or not, ask the current owner to approve/reject the request.
  • On confirmation, assign the recording to you and close the request.
  • Where a request is not approved, inform you and close the request.
You need access to a recording, but it is owned by someone who is unavailable (either temporarily or has left the University).

Contact your Change Owner Administrator and include the following details:

  • The name of the current owner.
  • The reason(s) for wanting access to a recording owned by someone who is unavailable.
  • The name of your DSE.
  • The module name and code.
  • You may be asked for the date the recording was made and the room it was recorded in.

The Change Owner Administrator will:

  • Regardless of whether the recording has been published or not, ask the DSE to approve/reject the request.
  • On confirmation, assign the recording to you and close the request.
  • Where a request is not approved, inform you and close the request.
You have not received your scheduled lecture capture recording and it has no current owner.

This can happen because you have not been assigned to the teaching activity in the timetabling software. You should contact your School Timetabler to ask that you be attached to any future teaching sessions. In this scenario, the recording will not have an owner. This will not prevent it from auto-publishing in 72 hours (as per the University's lecture capture policy).

To be given ownership of the recording that has been made and currently has no assigned owner, Contact your Change Owner Administrator and include the following details:

  • The module name and code. You may be asked for the date the recording was made and the teaching room it was recorded in.

The Change Owner Administrator will:

  • Verify your request by checking the Minerva staff enrolment records/timetable information.
  • If you are listed as a member of staff, they will assign the recording to you. If you are not listed, this will be cascaded to the DSE for approval.
  • Let you know if the request has/has not been approved and close the request.

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General advice and troubleshooting

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