Can I embed Microsoft Stream (on SharePoint videos)?

It is not currently possible to embed Microsoft Stream (on SharePoint) videos using without having to manually manage access for each person who needs to view them. This process involves giving each person direct access, either by entering the name of each person you want to share the video with in the share permissions or waiting for them to request permissions the first time they click to view the embedded video, approving each access request as it comes through.

Moving videos from Stream (on SharePoint) to Mediasite so that they can be embedded

1. If your video is saved in Microsoft Stream, you will first need to download it. Go to Microsoft Stream (on SharePoint)

2. Select the video you need to download. Your video should open in a new browser window. 

3. Select the Download option to the right of the video viewer. Your video should be saved in the downloads folder on your device.

Microsoft Stream with Download option highlighted

4. You will then need to upload your video into Mediasite. If you are not sure how to do this, please refer to the Upload content to Mediasite guide.

5. Once you have uploaded content to Mediasite, you can embed your video content in Minerva see, Embed Mediasite videos directly into a Minerva document (external link)

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1. To generate a link which can then be used to view your video saved on Microsoft Stream, go to Microsoft Stream (on SharePoint)

2. Find the video you want to share. Click on More options (the three-dots) to the right of the video name.

Stream More options menu open with the three dot icon highlighted

3. Choose Share > Copy Link

Screenshot with the Share with copy link option selected within Stream.

4. Click the default setting People with existing access can use the link.

Screenshot of Stream sharing options with People with existing access can use the link option highlighted

5. You will now need to set the permissions as you require. To link to the content from within Minerva for example, select People in University of Leeds and then click Apply.

6. A link will then be generated which you can Copy and paste as needed, in a Minerva Document or PowerPoint presentation for example.

Screenshot of the Stream share options with the type of share highlighted

7. Optional step: You may choose to put a placeholder on the page to illustrate that the link is a video. If you do decide to do this, here is an example of how this could work in practice, clicking this link should take you to the Stream app where you have the player controls and can view the transcript. If you do use a placeholder image to illustrate the presence of a video please remember to use alt-text in your image description, e.g. Click this image to view a linked video which will open in a new browser tab.

An visual representation of a video player which advises that clicking the image will open the linked video in a new browser tab

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Checking permission settings for access requests

If you do decide to embed a Microsoft Stream (on SharePoint) video, in a Minerva Document for example, the first time a user clicks to view the embedded video, they will be asked to request approval.

Microsoft Stream content embedded in a Minerva document where the user has yet to request approval to view

Once they submit this, you will receive an access request email. The default permission selected in the email you will receive is Edit. We recommend you change this to View before clicking Approve. If you leave the selection on Edit, the user will have the ability to delete/edit your video.

Example of a access request email from Microsoft with View option highlighted

The share with People in University of Leeds option is unavailable when generating an embed code.

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