Miscellaneous settings of O365 Distribution Groups

This article will go over some of the features of distribution groups that our other articles have not covered. You will need to be an owner of a distribution group to use these settings.


How to access distribution group settings

You can reach the portal for editing distribution groups you own by going to https://outlook.office365.com/ecp/ in your web browser and signing in using your university username and password. Click on the 'groups' tab and this page will display groups that you are a member of and groups that you own. 

Click the distribution group you would like to edit under 'distribution groups I own' and then click on the pencil icon. This will open the settings window for the distribution group.

This article will now describe each tab that has not been covered in other articles. 

Membership approval

If you click into the 'Membership approval' tab you will see options for whether or not staff can join your group. By default, your distribution group should be set to 'closed'.

Delivery management 

If you click into 'Delivery management' settings, you will be able to set limitations on who can send to the distribution group. Unless agreed with IT beforehand your distribution group will not be able to receive mail from people outside of the University. 

As soon as anyone is included in this option then all other senders will be automatically rejected when trying to send mail to this group. 

Mail tip

The 'mail tip' settings allow you to set a message to be displayed whenever somebody attempts to send to the distribution group.

This may be useful if your group is moderated so that you can make people aware of this before sending to the group, as in the example below. 

Example email showing the tooltip at the top before the email is sent


Email Options

This section displays which email addresses will distribute email through this list. If you need another email address adding, please get in touch with IT via it.leeds.ac.uk.