Miscellaneous settings of O365 Distribution Groups

This article will go over some of the features of distribution groups that our other articles have not covered. You will need to be an owner of a distribution group to use these settings.


How to access distribution group settings

You can reach the portal for editing distribution groups you own by opening Outlook in a web browser via Office365 (office365.leeds.ac.uk), clicking the settings cog in the top right and then clicking 'view all Outlook settings'. Once in the settings menu choose 'General' and then 'Distribution groups'. Click on 'this portal' next to 'to manage distribution groups...'

Click the distribution group you would like to edit under 'groups I own' which will open a side settings panel for that group. Click on the 'settings tab'.

At this point you should see the settings menu as shown in the picture below. 


Membership approval

If you click into the 'Membership approval' settings, you should see the following screen. By default, your distribution group should be set to 'closed'. This is only available to change by IT, so get in touch via it.leeds.ac.uk if you need this to be changed. 

Delivery management 

If you click into 'Delivery management' settings, you should see the following screen. Unless agreed with IT beforehand your distribution group will not be able to receive mail from people outside of the University.

This screen provides you with the ability to restrict senders to certain people or groups within the University.

As soon as anyone is included in this option then all other senders will be automatically rejected when trying to send mail to this group. 

Mail tip

The 'mail tip' settings are only available to change by IT staff so if you need this to be changed, get in touch via it.leeds.ac.uk.

This provides the ability to add a message at the top of any email being prepared to be sent to the distribution group. This may be useful if your group is moderated so that you can make people aware of this before sending to the group, as in the example below. 

Example email showing the tooltip at the top before the email is sent


Email Options

This section displays which email addresses will distribute email through this list. If you need another email address adding, please get in touch with IT via it.leeds.ac.uk.