Important terminology note: The earlier version of Stream will now be known as Microsoft Stream (Classic) https://web.microsoftstream.com/ and the new version will be referred to as Microsoft Stream (on SharePoint) https://stream.office.com to clarify the differences moving forward.
Microsoft are changing the default storage location of new Microsoft Teams meeting recordings. From Monday 27 June 2022, all users will notice new Teams meeting recordings will be stored in Stream (on SharePoint) rather than Stream (Classic). This is part of a larger update by Microsoft to bring Stream, SharePoint, OneDrive, and Teams together. Stream (Classic) will still be accessible, all your content will still be available and you will have the ability to edit and manually upload content if required. Please see the Upcoming change to default storage location for new Microsoft Teams meeting recordings knowledge base article for more information.
This article only applies to content in Stream (on SharePoint). By default this includes all Teams meeting recordings made following Monday 27th June 2022.
Where is my meeting recording stored?
Where the Teams meeting took place (whether it was a Teams Channel Meeting or a Standard Meeting) dictates where the Teams meeting recording is stored and who has what permissions over the recording.
Teams Channel Meeting Recordings
Channel meeting recordings (meetings set up within a Teams Channel) are stored in the files tab of the associated Team Channel in a folder called Recordings. This recordings folder can be accessed through Teams but lives in the SharePoint site behind the Team. The recordings folder is located in the Team Channel where the meeting took place under the Files tab (please see screenshot below).
A link to the recording is posted in the channel conversation for participants and members of the Team to access the recording. Recordings automatically play from within Teams but you can also click to open the recording in your browser. This will then open a SharePoint video player window.
Standard Meeting (All Other Meetings) Recordings
Standard Meeting recordings (all other meeting type recordings not including Channel meetings) are stored in the OneDrive of the person who recorded the meeting in a folder called Recordings (Please see the screenshot below).
A link to the recording is posted in the meeting chat for meeting participants to use to access the recording. Recordings automatically play from within Teams but you can also click to open the recording in your browser. This will then open a OneDrive video player window.
Who has access to my recording and what permissions do they have?
Teams Channel Meeting Recordings
Channel meeting recordings (meetings set up within a Teams Channel) are stored in the files tab of the associated Team Channel in a folder called Recordings. All recordings in this folder are accessible to members, guests and owners of the Team Channel where the meeting took place.
Team Owners can view, download, edit, and delete the recording.
Team Channel members can only view the recording. If a Team Channel member clicks record they can also download the recording but do not have any edit or delete rights.
Standard Meeting (All Other Meetings) Recordings
Standard Meeting recordings (all other meeting type recordings not including Channel meetings) are stored in the OneDrive of the person who recorded the meeting in a folder called Recordings. The recording is accessible to all internal meeting participants including those who were invited but did not attend. External users will need to be explicitly added to the shared list by either the meeting organiser or the person who started the meeting recording.
- The person who clicked record can view, download, edit and delete the recording.
- The Meeting Organiser can also view, download, edit and delete the recording (even though the recording is saved in the OneDrive of the person who clicked record).
- Those invited to the meeting can view the recording.
More detailed access permissions and scenarios
| Meeting type | Who clicked on Record? | Where does the recording land? | Who has access? Read/Write, Read, or sharing |
| 1:1 call with members of the University | Caller | Caller’s University OneDrive account | Caller is owner and has full rights. Callee (if member of the University) has read-only access. No sharing access. Callee (if external to the University) has no access. Caller must share it to the Callee. |
| 1:1 call with members of the University | Callee | Callee’s University OneDrive account | Callee is owner and has full rights. Caller (if member of the University) has read-only access. No sharing access. Caller (if external to the University) has no access. Callee must share it to the Caller. |
| 1:1 call with an external call | Caller | Caller’s University OneDrive account | Caller is owner and has full rights. Callee has no access. Caller must share it to the Callee. |
| 1:1 call with an external call | Callee | Callee’s University OneDrive account | Callee is owner and has full rights. Caller has no access. Callee must share it to the Caller. |
| Group call | Any member of the call | Group member who clicked on Record’s University OneDrive account | Member who clicked on Record has full rights. Other members from the University have Read rights. Other group members who are external to the University have no rights to it. |
| Adhoc/Scheduled meeting | Organiser | Organiser’s University OneDrive account | Organiser has full rights to the recording. All other members of the meeting have read access. |
| Adhoc/Scheduled meeting | Other meeting member | Meeting member who clicked on Record | Member who clicked on Record has full rights to the recording. Organiser has edit rights and can share. All other meeting members have read access. |
| Adhoc/Scheduled meeting with external users to the University | Organiser | Organiser’s University OneDrive account | Organiser has full rights to the recording. All other members of the meeting from the University have read access. All other external members (external users to the University) have no access, and the Organiser must share it to them. |
| Adhoc/Scheduled meeting with external users to the University | Other meeting member | Member who clicked on Record | Member who clicked on Record has full rights to the recording. Organiser has edit rights and can share. All other members of the meeting from the University have read access. All other external members (external users to the University) have no access, and the Organiser must share it to them. |
| Channel meeting | Channel Member | Teams' SharePoint location for that channel |
Member’s permissions are based on the Teams Channel SharePoint permissions. Team Owners are able to edit and delete recordings. Team Members and Guests have read only access. |
Related Articles
How to access Stream (on SharePoint)
Teams Meeting Recordings: Sharing Permissions
Sharing Link settings for Office365 (including OneDrive and Sharepoint Online)