What do I use it for?

• Email is used to communicate with other users via electronic messaging.
• Calendar can help you organise your time with appointments and arrange face to face or online meetings with others.
• People allows you to maintain a list of contacts (including external contacts which aren't included in the University Global Address List)
• Tasks are useful to manage a list of ad-hoc or regular tasks ('to-do') items.
• Notes are electronic sticky notes that can be used as quick reminders.

Who is it available to?

Microsoft Outlook is available to all University staff and students.

How do I access it?

You can access Microsoft Outlook on your University device by searching for 'Outlook' in the taskbar search box on your device. You can also use Outlook online by logging into the Office 365 portal, and click the Outlook icon from the navigation rail at the left of the screen.

Training

Microsoft Outlook training is available via LinkedIn Learning and is free for all staff and students.

Further information and Support

Help for Outlook topics are available on the Microsoft Support pages and the knowledge base articles:-

Outlook Setup

• Setting up your email FAQ
• Create a new outlook profile
• Share your outlook mailbox with other people
• Setup Desktop Outlook - not approved for publishing
• Outlook Mailtips
• Set up email in Linux
• Set up email on Android device
• Set up email on iOS (iPhone and iPad)
• Set up Office 365 mail in mac mail
• Outlook Web Access displays the 'classic' version
• Fix Outlook when it is always on top of other windows
• Cached Exchange Mode
• Older versions of Outlook not working

Emails

• Email FAQ
• Email protection service
• Email service catalogue definition
• Blocked attachments
• Phishing & Spam email guidelines
• How to spot Phishing & Spam emails (Examples)
• 3rd Golden rule - Email
• Email Protocol & Email Etiquette
• Safe links in emails
• Use a web browser for email
• Review flagged messages
• Exporting or backing up emails
• Use the plus email addressing feature to provide alternative email aliases
• Removal of e-mail automatic forwarding to external accounts
• Manage junk mail settings
• Emails incorrectly going to spam or junk
• Access and use a shared mailbox/project account
• Allow someone else to manage your email
• Manage another persons email
• Recover missing or deleted emails
• Mass or bulk emailing
• 'Focused Inbox' (previously known as 'Clutter')
• Mailing lists
• Reading lists: reminder email
• Mailbox & message size limits

Calendar

• Calendar FAQ
• Manage another persons calendar
• Allow someone else to manage your calendar
• Shared calendar issues
• Meeting updates not being received
• Send an email to notify all Team members about a Teams calendar event
• Personal Bookings
• Scheduling meetings

People

• Exporting or backing up your contacts from Outlook

Tasks (to-do)

• What is Microsoft To-Do?

Notes

• Work with Sticky Notes