Viva Insights (formerly MyAnalytics) is a productivity tool in Microsoft 365 – a ‘fitness tracker for work’. It is completely private to you and is GDPR (General Data Protection Regulation) compliant.
Viva Insights shows you patterns in your working day and week (from your Microsoft 365 data), such as how much time you spend in meetings. It suggests ways to work smarter and how you might improve your work–life balance.
Viva Insights is available to all University staff.
No, you choose if you use Viva Insights or not. The Microsoft privacy guides explains how to opt out.
Viva Insights can help you to:
Viva Insights can help you improve your time management, build helpful habits and suggest ways you could work smarter.
Viva Insights uses artificial intelligence (AI) to summarise existing Microsoft 365 data about your emails, meetings, calls and chats, and presents this back to you. Read more about data collection and storage in Data privacy.
You can use some or all the parts of Viva Insights, according to your needs. Explore the different parts with the Microsoft guides (linked below).
In the Teams app or on the web you can set your virtual commute to help you disconnect from work at the end of the day. It includes things like:
You can also Send praise to recognise colleagues’ contributions – in a private chat or a Teams channel. You can also set yourself praise reminders to build the habit.
You can access Viva Insights in a number of ways:
Short clips on how to add and navigate through Viva.
The data in Viva Insights is only accessible by you. The tool is entirely private and is not designed to enable evaluation, tracking, automated decision-making, profiling, or monitoring. Read more in the Microsoft Insights privacy guide (Microsoft website).
The Viva Insights presentation (see the attachments section) provides an introduction to Viva Insights and key links for more information.
You can find out more from:
Personal insights in Viva Insights (Microsoft website)
Viva Insights How To Videos and Demo Presentation
Viva Insights frequently asked questions (Microsoft website)