Please ensure that:

• You let responders know why you are collecting the personal data, how you will store it, who will have access to it, how long it will be kept and what their rights are as data subjects via proving a Privacy Notice.
• If you are processing staff and student data, you can link to general staff and student privacy notices which can be found here. However, if you are doing any additional processing that falls outside of the general notices (for example, sharing information with a third party or specific retention rules), you may need to create your own Privacy Notice. A template privacy notice can be found here.
• If you are conducting research, please link to your information sheet and the Research Participant Privacy Notice. Please note you must have obtained ethical approval to collect personal data as part of your research project.
• The data is kept secure and is accessible on a need-to-know basis.
• You read our Consent Reference Guidance to ensure you are collecting an individual’s consent when required.

Before you leave the University:

• If the data is no longer required = Delete the surveys you own
• If the data is still required = Ensure another member of your team has permission to access the survey.

It is your responsibility to ensure you are collecting information in a manner that is compliant with data protection. If you have any questions, please contact our Data Protection Officer on dpo@leeds.ac.uk