With Teams live events, users in your organisation can broadcast video and meeting content to large online audiences of up to 10,000 people.
Microsoft 365 live events bring live video streaming to a new level, encouraging connection throughout the entire engagement lifecycle with attendees before, during, and after live events. You can create a live event wherever your audience, team, or community resides, using Microsoft Stream, Teams, or Yammer.
Teams delivers chat-based collaboration, calling, meetings, and live events, so you can expand the audience of your meetings. Teams live events is an extension of Teams meetings, enabling users to broadcast video and meeting content to a large online audience. These are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host. The attendees can watch the live or recorded event in Yammer, Teams, and/or Stream, and can interact with the presenters using moderated Q & A or a Yammer conversation.
There are two ways you can produce a live event:
| Production tool | Description |
| Teams |
Plug in your laptop and go... Produce the live event using Teams, a lightweight option to create the event and invite presenters and panellists to participate on their own devices. |
| An external app or device |
Professional camera and sound setup Produce the live event using an external hardware or software encoder via Microsoft Stream. Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience. |
Large live streaming events typically have several people working behind the scenes—the event group—to make them successful.
| Role | Responsibilities |
| Organiser |
Schedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.
For more info, see the organiser checklist. |
| Producer |
As a host, makes sure attendees have a great viewing experience by controlling the live event stream.
|
| Presenter |
Presents audio, video, or a screen to the live event, or moderates Q&A. Note: Presenters can only share audio, video, or a screen (desktop or window) in live events produced in Teams. |
| Viewer |
A viewer. Watches the event live or on-demand, using DVR controls, either anonymously or authenticated. Can participate in Q&A. |
To be able to create a live event, you need to have an '@leeds.ac.uk' email address
| Public events | If an event is public, anyone who has the link can attend without logging in. |
| Private events |
If attendance is restricted to your organisation or to specific people and groups, attendees will need to log in to join. If the event is produced in Teams, they'll need a license that includes Teams. If it's produced externally, they'll need one that includes Microsoft Stream. |
Note: Attendees need to enable third-party cookies in their browsers to watch a live event.
You can have guest speakers in a live event (anyone without an @leeds email address). To enable this, do the following:
As a best practice, we recommend that you create a channel for producers and presenters of the live event so they can chat and share information before the event. Guests who don't have Microsoft 365 credentials won't see the Calendar in Teams. To make it easy for them to join the event, producers can post the event link to the channel. Presenters can then open Teams, go to the channel, and then click the link to join the event.
Anonymous presenters can also be allowed in a Microsoft Teams live event. The meeting organizers can schedule an anonymous presenter for a Teams live event when using the Teams desktop app. Meeting organizers must indicate when scheduling the live event that they expect an anonymous presenter, which will be managed when scheduling the meeting. Please note, the anonymous presenter must also use the Teams desktop app.
Note: Linux isn't supported for live events.
| Desktop | Web | Mobile | |
| Producer | Yes | No | No |
| Presenter | Yes | No | No |
| Attendee | Yes | Yes | Yes |
Please see the steps below from Microsoft to get started arranging your live event.
Step 1. Schedule a live event
Step 2. Invite attendees
Step 3. Produce your live event
Step 3a. Present in your live event
Step 4. Manage the recording and reports
Please note that while IT Support do not have ability to offer in-house tech support for Live Events, Microsoft are currently offering free of charge, 4 hours of phone/chat assistance before, during, and after an event via the Microsoft Live Events Assistance program. Please see information below on how to book this service.
Live Events Assistance is a program designed to help you with your live events. Whether you are new to hosting live events, or just need some extra help. Microsoft can help you get more familiar with setting up and running a live event and be directly available during a live event to help if any questions or issues come up.
Note: Microsoft require at least 5 days’ notice to set up a custom live event.
Further information on how to request Microsoft help for a live event please see their website: https://docs.microsoft.com/en-us/stream/live-events-assistance