Live Events in Microsoft Teams


With Teams live events, users in your organisation can broadcast video and meeting content to large online audiences of up to 10,000 people.

Microsoft 365 live events bring live video streaming to a new level, encouraging connection throughout the entire engagement lifecycle with attendees before, during, and after live events. You can create a live event wherever your audience, team, or community resides, using Microsoft Stream, Teams, or Yammer.

Teams delivers chat-based collaboration, calling, meetings, and live events, so you can expand the audience of your meetings. Teams live events is an extension of Teams meetings, enabling users to broadcast video and meeting content to a large online audience. These are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host. The attendees can watch the live or recorded event in Yammer, Teams, and/or Stream, and can interact with the presenters using moderated Q & A or a Yammer conversation.

Live Event Types

There are two ways you can produce a live event:

Production toolDescription

Plug in your laptop and go...

Produce the live event using Teams, a lightweight option to create the event and invite presenters and panellists to participate on their own devices.

An external app or device

Professional camera and sound setup

Produce the live event using an external hardware or software encoder via Microsoft Stream. Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience.

Event group roles

Large live streaming events typically have several people working behind the scenes—the event group—to make them successful.

Role Responsibilities

Schedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.

  • Creates the live event.
  • Sets attendee permissions.
  • Selects production method.
  • Configures event options (for example, the moderated Q&A)
  • Invites attendees.
  • Selects event group members.
  • Manages reports generated after the event is over.

For more info, see the organiser checklist.


As a host, makes sure attendees have a great viewing experience by controlling the live event stream.

  • Starts and stops the live event.
  • Shares own video.
  • Share participant video.
  • Shares active desktop or window.
  • Selects layouts.

Presents audio, video, or a screen to the live event, or moderates Q&A.

Note: Presenters can only share audio, video, or a screen (desktop or window) in live events produced in Teams.


A viewer. Watches the event live or on-demand, using DVR controls, either anonymously or authenticated. Can participate in Q&A.

Who can create live events

To be able to create a live event, you need to have an '' email address

Who can attend live events

Public eventsIf an event is public, anyone who has the link can attend without logging in.
Private events

If attendance is restricted to your organisation or to specific people and groups, attendees will need to log in to join.

If the event is produced in Teams, they'll need a license that includes Teams. If it's produced externally, they'll need one that includes Microsoft Stream.

Note: Attendees need to enable third-party cookies in their browsers to watch a live event.

Guest Presenters

You can have guest speakers in a live event (anyone without an @leeds email address). To enable this, do the following:

  1. Add the user as a guest to a team.
  2. Have the user accept the guest invitation and join the team.
  3. Schedule the live event and add the guest to your event group.

As a best practice, we recommend that you create a channel for producers and presenters of the live event so they can chat and share information before the event. Guests who don't have Microsoft 365 credentials won't see the Calendar in Teams. To make it easy for them to join the event, producers can post the event link to the channel. Presenters can then open Teams, go to the channel, and then click the link to join the event.

Anonymous presenters can also be allowed in a Microsoft Teams live event. The meeting organizers can schedule an anonymous presenter for a Teams live event when using the Teams desktop app. Meeting organizers must indicate when scheduling the live event that they expect an anonymous presenter, which will be managed when scheduling the meeting. Please note, the anonymous presenter must also use the Teams desktop app

System requirements and supported platforms

  • Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later
  • Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
  • Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11, Safari

Note: Linux isn't supported for live events.

Supported platforms

 Desktop Web Mobile
 Producer Yes No No
 Presenter Yes No No
 Attendee Yes YesYes

Get started

Please see the steps below from Microsoft to get started arranging your live event.

Step 1. Schedule a live event

Step 2. Invite attendees

Step 3. Produce your live event

Step 3a. Present in your live event

Step 4. Manage the recording and reports

IT Support

Please note that while IT Support do not have ability to offer in-house tech support for Live Events, Microsoft are currently offering free of charge, 4 hours of phone/chat assistance before, during, and after an event via the Microsoft Live Events Assistance program. Please see information below on how to book this service. 

Microsoft Live Events Assistance (Public Preview)

Live Events Assistance is a program designed to help you with your live events. Whether you are new to hosting live events, or just need some extra help. Microsoft can help you get more familiar with setting up and running a live event and be directly available during a live event to help if any questions or issues come up.

Note: Microsoft require at least 5 days’ notice to set up a custom live event.

Further information on how to request Microsoft help for a live event please see their website: