This article covers the supply of equipment to staff and Postgraduate researchers (PGRs).
Taught students needing a laptop should contact their Academic Personal Tutor and / or Student Support Team.
Overview:
Important: the order forms are linked in the relevant sections below, and in 'Related Requests' to the right. You will need to be logged in and have appropriate access to see these forms.
Due to the high demand for computers, the University places a small number of large volume orders for equipment that will meet the majority of requirements. This approach brings a number of benefits including:
- Reduced costs for each device
- Faster delivery times as stock is held on-site
- Significantly reduced staff time and associated costs to the University compared to placing large numbers of orders for single devices
- Improved support levels
How do I order a laptop?
Laptops can be supplied with a 24" widescreen monitor and keyboard & mouse if required. We also have docking stations which can be supplied to support connection of a monitor to older laptops which do not have an HDMI connection.
To request a laptop for yourself or an existing member of staff:
- Get authorisation from the relevant person (account holder) in your department. They do not need to fill in any forms at this point, just give you authorisation to order. A single account code must be supplied with all equipment requests that has sufficient budget to cover the cost of the equipment being supplied.
- Fill in the laptop order form. If the individual who needs the device is not completing the form, please make sure they are selected in the "Who is this request for?" section (if this is a new member of staff, please see the next section).
- The approver you select will then be contacted by IT to authorise the request.
- The account holder will be notified of the request and the amount that will be charged to the account.
To request a laptop for a new member of staff:
- This is an interim process in place during the introduction of the new Identity and Access Management solution in September 2023. An updated, more straightforward process will be introduced presently.
- Get authorisation from the relevant person (account holder) in your department. They do not need to fill in any forms at this point, just give you authorisation to order. A single account code must be supplied with all equipment requests that has sufficient budget to cover the cost of the equipment being supplied.
- Fill in the laptop order form. Put your own details in for the ‘Who is this request for?’ section.
- If the device is to be delivered – put the new members of staff address in the appropriate fields and include their name in the ‘Instructions’ box.
- If the device is to be collected, respond to the invite to collect the device informing the device is for a new member of staff and include their name. Forward the details of the invite to the new member of staff
- The account holder will be notified of the request and the amount that will be charged to the account.
Please note that for individually purchased devices there are longer lead times for orders and there are still global supply shortages impacting some types of equipment. It may also take us longer to set up the equipment than for a standard device.
What is the specification of the standard laptop?
- Latitude 5330
- 12th Generation Intel Core i5-1245U (10 Core, 12M cache, up to 4.4GHz, vPro)
- Intel Iris Xe Graphics,
- 13.3" FHD (1920 x 1080) screen
- 16GB DDR4 Non-ECC Memory
- 256GB M.2 PCIe NVMe Solid State Drive
- 4 Cell 58Whr Express Charge Battery
- Built in Webcam & Microphone
- 5 years ProSupport and Next Business Day Onsite Service
Can I order a higher specification laptop?
For people who require a higher specification laptop, we can supply an alternative model. Follow the same process as for standard laptops, but additional justification will be required.
What are the specifications of the high spec. laptops?
High specification without dedicated GPU:
- Latitude 7430
- 12th Generation Intel Core i7-1270P (12 Core, 18M cache, up to 4.8GHz, vPro)
- Intel Iris Xe Graphics,
- 14.0" FHD (1920 x 1080) screen
- Thunderbolt 4
- 32GB, 4800 MHz, LPDDR5 Non-ECC Memory
- 512GB M.2 PCIe NVMe Class 35 Solid State Drive
- 4 Cell 58WHr Express Charge Capable Battery
- Built in Webcam & Microphone
- 5 years ProSupport and Next Business Day Onsite Service
High specification with dedicated GPU:
- Mobile Precision 3571
- 12th Generation Intel Core i7-12700H (14 Core, 24M cache, 2.3GHz up to 4.7GHz, vPro)
- 15.6" FHD (1920 x 1080) screen
- 32GB, 4800 MHz, LPDDR5 Non-ECC Memory
- 1TB M.2 PCIe NVMe Solid State Drive
- 4 cell 64WHr Battery
- Built in Webcam & Microphone
- Nvidia T600 4GB GPU
For more information, including costs and specifications for desktops and other equipment see the specifications page
What if these specifications are not suitable for my work?
In exceptional circumstances where it is not possible for somebody to fulfil the requirements of their role with either the standard or high specification device, then an alternative should be requested via the Purchase of a Non-Standard Computer request form, attached in the Related Requests (this is only accessible when logged in and if you have the permissions to access it). .
Please note that there may be long lead times for orders of non-standard equipment due to global supply shortages impacting some types of equipment. It will also take us longer to set-up the equipment than for a standard device.
How do I order a desktop computer?
The basic process is the same as ordering a laptop, but please use the Purchase of Standard Windows PC form here.
For information on ordering a non-standard desktop computer please review this article.
How do I order a monitor or laptop dock?
The process is the same as for buying a laptop - use the laptop/peripheral order form here.
Are you able to supply equipment as a short term loan?
A temporary device will usually be provided whilst you are awaiting the repair of a faulty computer or laptop.
We no longer have access to any funding to enable us to supply equipment as a temporary loan. An account code must be supplied with all equipment requests that has sufficient budget to cover the cost of the equipment being supplied. Please ensure you have received appropriate financial approval in advance.
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