Which Tool When: Microsoft OneDrive, Teams or SharePoint

Work Smarter with Office 365

This infographic will give you some ideas on how you can best use OneDrive, Teams and SharePoint.

Infographic showing one drive, teams and sharepoint options described in the subsequent text

Editing and collaboration


Your private working space that remains private until you share. 

What can I use OneDrive for?

Your University OneDrive can be used to store your University work or study related documents. If you need to collaborate on documents consider using SharePoint instead. You will have access to your University OneDrive for as long as you work or study at the University.

You must not use your University OneDrive for non-University work or study related storage. There are a number of free cloud-based services you can use instead for personal files, such as Microsoft personal OneDrive, Google Drive, etc.


Small groups of people, usually edit permissions for all



Large groups of people, usually read-only permissions for most

Remember - all highly confidential files must be password protected when stored in any Office 365 application.