How to sync Microsoft Teams and SharePoint files with OneDrive

You may not always have an internet connection, and you may need to access your Teams documents when you’re not online. This is possible and it’s much easier than you might think.

This guide explains how to set this up for your Team. 

Using OneDrive to sync Microsoft Teams and SharePoint files

How to sync the files in a Microsoft Team or SharePoint site with OneDrive, to make them easily accessible from File Explorer and if required, how to make them available offline.

Open Microsoft Teams

If you're unsure how to do this please see the related knowledgebase article 'What is Microsoft Teams?'.

Sync Documents from a specific channel






Sync files from current channel only


Sync files for an entire team site (all channels within a specific Team)











Highly Confidential Data

Please note if a Microsoft Team has been marked that it is used for storing Highly Confidential data, you should not sync this data locally to any PC or Mobile device for security reasons. (This feature should be disabled if your Team is set up correctly) 

You will know your Team has been set up as Highly Confidential by the banner at the top right hand side. It should say 'Private, Highly Confidential' - If you have a Team where this is not set up correctly please contact the Team owner who can change this in the settings or contact the IT Service desk and we can ensure this is correctly assigned.