How to Sync Microsoft Teams files with OneDrive

You may not always have an internet connection, and you may need to access your Teams documents when you’re not online. This is possible and it’s much easier than you might think.

This guide explains how to set this up for your Team.

Using OneDrive to sync Microsoft Teams and SharePoint files

How to sync the files in a Microsoft Team or SharePoint site with OneDrive, to make them easily accessible from File Explorer and if required, how to make them available offline.

Open Microsoft Teams

If you're unsure how to do this please see the related knowledgebase article 'What is Microsoft Teams?'.

Sync Documents from a specific channel

Click on the team which contains the channel you'd like to sync the documents from
Click on the specific channel you wish to sync the files from
Select the Files tab (next to the conversation tab)
If Open SharePoint is visible, Click on tab

If SharePoint tab is missing, Click on ellipsis (...)

Click on Open SharePoint on dropdown list

The SharePoint document library log in page shown below may appear, if so then
Log on with your Office 365 credentials e.g. 'youruserid'@leeds.ac.uk

The related SharePoint site will open up in your default Web Browser:

Sync files from current channel only

Click Sync button

Sync files for an entire team site (all channels within a specific Team)

Click on Documents

Click on Sync

Click on Sync now

Click on Open Microsoft OneDrive

Select the folders you wish to sync and click on Start sync

Right click the blue cloud icon in the task tray and select Open your University of Leeds folder

This will open the local folder

You can see by the ringed icons in the screenshot below that all channels are Synced via SharePoint to OneDrive

If you prefer to keep only a subset of the channels you can click the OneDrive icon in the bottom right corner and choose Settings followed by Choose folders

--------------------------------------------------------------------------------------------------

Highly Confidential Data

Please note if a Microsoft Team has been marked that it is used for storing Highly Confidential data, you should not sync this data locally to any PC or Mobile device for security reasons. (This feature should be disabled if your Team is set up correctly)