Getting started with OneDrive


OneDrive is your personal file storage in the cloud. It’s available to all members of the University for the duration of your studies or employment.

The great thing about OneDrive is you can access your files and Office documents from anywhere on any device. However, once you leave the University, your OneDrive will be closed down.

Why use OneDrive

You have a huge 5TB of storage in OneDrive which is enough to store:

So you should never worry about running out of space.

There’s no need to send anymore large files over email. With OneDrive you can easily share documents, photos and more.

Accessing OneDrive

NOTE: When using OneDrive University staff must follow the linked Terms and Conditions for OneDrive, and the Information protection Policy.

Sharing individual files or folders

OneDrive makes it easy to share files, but remember to regularly review your shared settings. Why not try sharing with:

There is an expiration time on documents/folders shared anonymously through OneDrive to minimise the security risk. As confidential information can be stored on OneDrive there is a risk that sharing files anonymously may allow this information to be shared inappropriately. To help to mitigate this risk, the maximum you can anonymously (publicly) share a document is set to 30 days.

If you want to share documents longer than 30 days within OneDrive please see KB0012861.

Your files are safe

Saving files

The amount of files you can save to your computer will be limited by the amount of space you have available; many laptops only come with 256GB storage (about 5% of the size of your OneDrive quota).

We're sorry, but it's not possible to sync OneDrive to a cluster desktop - we're working to improve this.

Naming your files

When saving a file, you need to be aware that there are certain characters you cannot use, such as, ~ " # % & * : < > ? / \ { | }.The maximum file size you can upload to OneDrive is 250Gb.

More information

OneDrive is provided for the University by Microsoft who provide lots more short training videos about how to get the most out of OneDrive. They can be viewed here.

We've also attached a useful cheat sheet to help you navigate your way around OneDrive - see the attachments box to the right.