Create Microsoft Forms for surveys and questionnaires


This page shows you how to create surveys and questionnaires quickly using Microsoft Forms. 

If you are collecting personal data you must ensure that the processing is compliant with Data Protection legislation and our Data Protection Code of Practice - see the Related Articles section for further information.

How do I access it?

As a member of the University, you should already have access to Microsoft Forms. To access it, visit http://office365.leeds.ac.uk. You will need to login with your username@leeds.ac.uk. Once logged in, click on the Forms tile.

How do I use it?

Once logged in, you will have the option to create a new form.

You can then select which type of questions you want to include by clicking the + sign. You can choose different types; for example, you may have a quiz and a choice question. You can then customise the options for each question however you like.

Once created, you can preview and finalise your questionnaire and then share it directly by email or send a link.

What support is available?

At the present time Microsoft Forms is not supported by IT, so is provided for you to use without being able to log calls to support the application.

An FAQ is available on the Microsoft Support site (and through Form’s online help)

Support documents are available the Microsoft Support site and Microsoft introductory videos are also available on YouTube and online help within Microsoft Forms.

How does Forms compare with Online Surveys?

Below is a table comparing the two services.

  Online Surveys Microsoft Forms

Multiple Choice

Yes

Yes

Free-text

Yes

Yes

Date/time

Yes

Date Only

Scale/rank

Yes

Scale can only be 1-5 or 1-10

Grid

Yes

No

Quiz

No

Yes

Sub-questions

Yes

No

Add other media

Pictures can be added

No

Branching

Yes

Yes

Sections

Yes

No

Multiple pages

Yes

No

Access control

Public, password protected, list of respondents

Public, only people in the University

Save and complete later

Yes

No

Share survey/results

Yes

No

Look and feel

Various themes (including University logo)

Various themes

Analytics

Basic analytics, export in various formats

Basic analytics, can export to Microsoft Excel