Comparison of M drive with OneDrive - University of Leeds

Every member of the University of Leeds (staff or student) has a home directory (or M drive) and a OneDrive - University of Leeds file storage area in Office 365.

These areas can be used to store personal, work and study related files.  

The table below answers a few key questions about the services which should help you to identify when to use each.  Both services are administered by, and may be accessed by, University of Leeds IT systems staff in order to maintain effective operations. 


Home Directories
(M Drive)

OneDrive - University of Leeds

What is the service?

File storage area hosted on University of Leeds servers and managed by University of Leeds staff.

File storage area hosted on Microsoft servers as part of the Office365 service and administered by University of Leeds staff.

What can the service be used to store?

Any data - Unclassified, Confidential and Highly Confidential data as defined in the Information Protection Policy

Any data.  Highly Confidential information must be encrypted, as defined in the Information Protection Policy,

How much storage is available?

Student: 1 GB

DS Staff : 5 GB

Admin Staff : 2GB

1.0 GB ~200 CD quality mp3s.

Every user : 1 TB

Maximum individual file size 10 GB

Only 20,000 files can be synced using a OneDrive for Business App

Who can use this service?

All staff and students

All staff and students.

Is this service available on personal devices, using the wireless network or over the internet?

Yes, using the Desktop Anywhere service

Yes, from any web browser after log in to the Office 365 service at http://office365.leeds.ac.uk/

OR

Using a OneDrive for Business App (available for Windows, Mac, Android and iOS devices)

Can this service be used to share files and folders with other people?

This is not a recommended or supported use of the service.

Yes, instructions on sharing documents or folders from OneDrive for Business are available.

Can this service be used to make electronic work submissions to Minerva?

Yes, when using an on campus PC or from any device using Desktop Anywhere, the mapped network ‘M’ drive can be used to make electronic submissions, either directly into Minerva or through Turnitin.

EITHER when using a personal device which has a OneDrive for Business App installed the synchronised folder can then be used to make electronic submissions directly into Minerva or through Turnitin

OR by saving a local copy of the file to your device and then uploading it.

Are these facilities available from on campus staff or cluster PCs?

Yes, after login to a PC this appears as a mapped drive, known as the “M” drive.

Yes, from a web browser after log in to the Office 365 service at http://office365.leeds.ac.uk/

Is recovery of previous file versions possible?

Yes, by reviewing restore points which are created once a day, you may be able to identify a previously saved file.

Yes, using the document versioning feature which is turned on by default.

Is recovery of deleted files possible?

Yes, by reviewing restore points which are created once a day, you may be able to find files if they were saved before they were deleted.

You can recover deleted items for up to 90 days from the OneDrive for Business recycle bin.

What information is stored here by default?

Web favourites and bookmarks and application settings when using on campus software.

Documents and files created using Office Online and Office Professional which have been installed under the Student Advantage programme.

Is FTP access available?

Yes, instructions on FTP access to your home directory are available.

No, there is currently no support for FTP access to the OneDrive for Business service.