How to share files using FTP

You can share large files with people both from within the University and outside by using something called 'File Transfer Protocol' (FTP).

Note: you can also use OneDrive - University of Leeds to share files. OneDrive - University of Leeds gives you 1TB of storage space and allows you to share files with colleagues inside and outside the University. For more information see the OneDrive pages.

The address of the University's public FTP server is ftp://ftp.leeds.ac.uk/ You can share any size of file (provided there is enough space on the server to store it).

How to upload data

To use FTP you'll need an FTP client. There's lots of different ones available on the web, including many free ones. 

Please note: If you are using Windows Explorer or Internet Explorer, you will not be prompted to choose the name of the folder and your folder will only be able have the name 'New Folder'. This is due to security restrictions. To avoid this, we recommend using a fully featured FTP Client, such as FileZilla. If you are a member of staff, you can request this to be installed by contacting the IT Service Desk.

To share some files

  • Open your FTP client and connect to ftp.leeds.ac.uk
  • If prompted for a username and password, please enter anonymous as the username and password.
  • Navigate to the /outgoing directory.
  • Now create a directory to store your data in, making sure you give it a unique name.
  • Finally upload your files into that folder

To share the files with someone else, just give them the address of your files in the form ftp://ftp.leeds.ac.uk/outgoing/your_directory_name/

Files in the outgoing directory are normally kept for 2 days. If you need them to be kept longer, contact the IT Service Desk.

How external users can place things on the site

People from outside of the University can also put files on to the FTP server. To do this they should:

  • Open their FTP client and connect to ftp.leeds.ac.uk
  • Navigate to the /incoming directory.
  • Now they need to create a directory to store your data in, making sure they give it a unique name.
  • Finally they should upload their files into that folder, and tell you their address.

Files in the /incoming directory are normally kept for 7 days. If you need them to be kept longer, contact the IT Service Desk.

Please note that people logging on from outside the University will not be able to browse or view the /incoming directory as a security restriction. From on campus you will be able to view the directories that are in the /incoming directory.