VideoLeeds information

The following page provides general information on what VideoLeeds is and how to use it. There is also information and guidance on some of the benefits of using VideoLeeds.

What is VideoLeeds? 

VideoLeeds is a video sharing site for staff and students of the University of Leeds to share audio and video content with members of the University and with the public.  VideoLeeds is a component of the Lecture Capture and Media Management Service which enables staff and students to create, store, manage and publish audio and video content from a single place.

How do I log in to VideoLeeds?

VideoLeeds is open to the public so you do not need to log in to view any publicly available resources. You access VideoLeeds by visiting Some resources have restricted access to University members only and in this case staff and students will need to log in with their University username and password. Members of the public will not see resources in VideoLeeds which are restricted to University members only.  

How do I view recordings on VideoLeeds?

Please follow the this quick guide on how to view and search for content

How do I publish a recording to VideoLeeds? 

Please follow the this quick guide on how to publish to VideoLeeds

Can I remove content from VideoLeeds?

You can unpublish any video that you make available in VideoLeeds by visiting the “Publish” tab in Mediasite . You can either log in directly to Mediasite or via the MyMediasite link in VideoLeeds.  Open your recording,  click on the Publish tab and remove it from any of the channels you have published to by clicking the cross and then clicking Save.


Why should I publish media to VideoLeeds?

The Lecture Capture and Media Management system already provides the facility to share videos with named individuals and with students on a module within Minerva.  VideoLeeds enables staff and students to actively promote their content to a wider audience, both to University members and publicly.

There are various benefits to publishing to VideoLeeds which are listed below:

Publishing to VideoLeeds is easy;
  • One interface allows users to publish to VideoLeeds directly and quickly from the Lecture Capture and Media Management Mediasite platform without having to log in to a separate system.
  • Users have control over uploading, editing, publishing and updating their content without having to liaise with third parties.
  • Content can be easily reviewed and edited since any published material in VideoLeeds is managed through MyMediasite: any edits are reflected across all published locations. 
Easy to find content;
  • Using the Channels and search facility: users can find content by title, description, presenter information and the use of "tags".
Networking opportunities;
  • Opportunities for greater networking and collaboration may arise as staff, students and researchers view content across all Channels; discovering the types of activities and research being undertaken in different Schools and Faculties.
  • Students are actively encouraged to use VideoLeeds as a platform to share their own digital content or disseminate their research.
  • Helps promote excellence in student education, research and innovation within the University to wider audiences, and sharing of resources in line with the University’s Open Education aspirations.

VideoLeeds is maintained by the Lecture Capture and Media Management Service Support Team who are on hand to keep the system up-to-date, implement changes and develop the product.

Why publish to VideoLeeds instead of other external channels like iTunesU and YouTube?

VideoLeeds offers the flexibility for staff and students to easily and quickly publish lecture capture content and other audio-video content to University members or publicly. VideoLeeds is built within the Lecture Capture and Media Management System which allows for existing content that has been created using scheduled capture or ad-hoc capture to be published easily without having to use another multimedia management system.

Staff who would like their content to reach a wide external audience should consider publication to the University’s YouTube channel (for content with a high promotional focus) or iTunesU (for high quality rich student education materials) in addition to VideoLeeds. These channels are managed by the Communications team and the Digital Learning Team respectively.  A process for publishing content directly from the Lecture Capture and Media Management system to these channels will be available later in 2015.


What will I need to be able to use VideoLeeds on my computer?

You can access VideoLeeds using any browser on your PC. For more information visit the IT Website.

Is VideoLeeds viewable from a mobile device?

Yes, VideoLeeds has been built using responsive cross-platform software that can be accessed on all supported mobile devices in line with policies that underpin the Blended Learning Strategy. How the content appears may differ depending on the type of device and browser being used. For information on supported devices visit the IT Website.

Can I publish to VideoLeeds using a mobile device?

You can easily upload any mobile content directly into the Lecture Capture and Media Management system. However you do need to log in to a PC / laptop or Mac to actually publish your content to VideoLeeds. We are currently working with the vendor on enhancements to mobile functionality.


What are Channels?

VideoLeeds content is organised into ‘channels’ which are essentially collections of audio / video related to a particular subject area or common theme. There are 18 Channels presently listed within VideoLeeds. These have been carefully chosen by key stakeholders who have negotiated the most economical and easiest structure to categorise material. The channels are not intended to reflect the Faculty / School / Service structure of the University which may not be familiar to external audiences.  Faculty / School websites remain the default location for promoting Faculty / School specific content, although such content is also welcomed on VideoLeeds.

Which channel shall I publish to?

Please consider the nature and context of your resource before deciding which Channel is the most appropriate to publish to. It is recognised that some resources overlap and therefore it may be useful to publish to more than one channel. Ensure the use of tag s are employed whilst publishing content so that users can find it more easily. 

Can I request a bespoke channel or sub-channel for my resources?

We do not envisage adding many more channels to VideoLeeds; to give the best user experience it should be streamlined and simple with a flat structure. However, the structure will be regularly reviewed and any requests for new channels will be carefully considered by the Communications team. Tags can be used to organise recordings and allow users to search for them. 

Who do I contact if I want my resource in the Spotlight?

You can request for content to be showcased in the Spotlight by emailing The Spotlight section in VideoLeeds exists to showcase high quality, up-to-date content that demonstrates the innovative and creative calibre of learning, teaching and research at the University of Leeds. For this reason the Communications team will follow quality control guidelines to assess any content before it can be highlighted to appear in the Spotlight section.  For more information about VideoLeeds and the criteria to meet in order to have content published in the Spotlight please see the Changing Landscapes website.

Why can’t I publish to some channels?

Resources and Support, Guest Lectures and Special Events, International and Studying at Leeds channels on VideoLeeds are managed by the Communications team. These channels exist to showcase support resources and content with a high promotional focus. You can request for content to be showcased in these channels by emailing


What type of content can I publish to VideoLeeds?

We encourage the publication of learning, teaching or research content aimed at supporting and enhancing the educational experience and promoting excellence within the University. 

Examples might include: 

  • Lecture capture

Copies of or excerpts from timetabled lectures appropriate for a +wider audience.

  • Public events and guest speakers

Footage of visiting academics with audience discussion aimed at a general audience e.g. the annual Bolton Astronomy Lecture or Leeds Festival of Science events.

  • Course trailers

Promotional videos for forthcoming University of Leeds and FutureLearn courses.

  • Practical demonstrations

Videos outlining lab techniques or unique examples of technology e.g. dunking of an iPhone in Novek fluid to demonstrate server cooling technology.

  • Animations to illustrate key concepts

Specifically commissioned videos to explain concepts in a visual manner e.g. gravitational fields.

  • Live performance

Excerpts of plays, musical compositions and other performance pieces (subject to licensing).

  • Student produced content

Presentations, interviews or end of degree shows

How do I create content to publish to VideoLeeds? 

VideoLeeds is a publication channel for content already created in the University of Leeds Lecture Capture and Media Management Service. There are five methods of creating content.

  • Scheduled Capture: these captures are automatically recorded as part of the timetabled lecture programme and they link to specific modules within Minerva for students to access (once the presenter has made the content viewable). It is unlikely that a one hour's scheduled capture needs to be published to VideoLeeds however it may be that an edited, shorter version may be useful to showcase the type of lectures delivered in a school/faculty and this is used to recruit potential students. In this situation the presenter would need to create another edited "copy" of this scheduled lecture before publishing to VideoLeeds so that students still have access to the original lecture within Minerva.
  • Ad-hoc Capture: ad-hoc captures are created using the lecture capture equipment in a teaching room and allow the presenter to control when the recording starts and finishes. Ad-hoc captures might be used for Guest Speakers / Lecturers who may visit the University to deliver a one-off lecture or keynote speech at a conference and in this instance it may be useful to publish the whole presentation to VideoLeeds.
  • Desktop Capture: in this scenario bite-sized recordings can be created by using the Mediasite Desktop Recorder which can then be published to VideoLeeds. An example of this could be a Postgraduate Researcher (PGR) creating a 5 minute presentation outlining his/her research to share with other PGRs and supervisors. If this content is made publicly available then PGRs can usefully disseminate their research to peers within other institutions nationally and internationally.
  • Mobile Capture: Staff and students are able to create audio/video content using their mobile devices and upload this to the Lecture Capture and Media Management system. Recordings could be made of presentations, experiments, drama productions, interview scenarios, portfolio work, art displays or to showcase student life. Currently users would then need to log on to a PC/laptop/Mac to publish to VideoLeeds and add the relevant metadata (information) to contextualise the content.
  • Media Upload: Existing content can be uploaded from a PC/laptop/Mac into the Lecture Capture and Media Management system using the Create Presentation > Upload Media function within MyMediasite.  Once ingested, the content can be published to VideoLeeds.

Where can I get advice on creating content?

OD&PL run a variety of courses on Lecture Capture and publishing to Video Leeds.  You can book training courses or use the online support materials.

Can I upload TV programmes to VideoLeeds?

No. VideoLeeds does not satisfy the terms of the Educational Recording Agency (ERA) license. Box of Broadcasts (BoB) is a dedicated platform available to you to record TV with over 60 national and foreign TV Channels and radio stations to choose from. URLs for programmes and clips are permanent so you can easily copy and paste the link into your presentation or embed a programme or clip in Minerva. Access to BoB is easy using your University username and password.  For more information about BoB visit the IT website. Training to support BoB is also available from OD&PL.

Is there a simple way to merge all content from LUTube, YouTube and Vimeo into VideoLeeds?

No. As the owner of existing content you can manually upload content from other public channels to the Lecture Capture and Media Management system and publish to VideoLeeds. Please note that most content in LUTube will be migrated over to VideoLeeds.

Will my content be automatically published to VideoLeeds?

No, all content needs to be published manually by the content producer.

How long can my videos be?

There is currently no length restriction on videos published to VideoLeeds. You should however think about the optimum duration of your video to engage your audience, though clearly this will depend on the video and its purpose. For learning and teaching, shorter extracts of videos linked to activities such as discussions can have more pedagogical value than longer, unedited content. The use of “Desktop Capture” using the Mediasite Desktop Recorder may be a more useful option to explain and explore concepts to learners or to disseminate research to a wider audience.

Can I change the information after I have published a video?

You can change the information on any video that you published to VideoLeeds by using the editing options within the Mediasite Lecture Capture and Media management system. You can change the title, description, tags, presenter details and any web links that you have attached to the content. Please note that once saved, any changes that you make to recordings in Mediasite that are published to VideoLeeds will automatically be updated in VideoLeeds.

How can I change the thumbnail? 

A visual thumbnail of your audio-video content is automatically attached to your published content and it usually represents the beginning of your video content. You can apply a more visual appealing image that is more representative of the topic/subject of your resource by visiting My Mediasite and selecting the relevant content. 

• Select the Edit tab.

• Underneath the image of you content locate the Delivery tab. 

• Under the thumbnail option you can Select a file, browse your network and simply upload an image file (jpeg or png format). 

This new image will now appear as the representative thumbnail within VideoLeeds. 

Why can’t I delete my recording from the system when it is published to VideoLeeds?

If you try to delete content in MyMediasite that is published to VideoLeeds, the notification message “1 other item(s) depend on the item(s) selected for recycling.  These items have not been recycled.  Please delete from the system or reassign any item(s) that depend on the item(s) you’re recycling and attempt to recycle again“ will be displayed.  You therefore need to unpublish the content from VideoLeeds before you can delete the content altogether. To do this, log in to My Mediasite and locate your content. Select it and then go to the "Publish" tab. At the bottom, you will see a list of catalogues that your content is published to.  Select the black cross against each catalogue to unpublish from VideoLeeds and then click Save.  You will now be able to delete the recording from the MyMediasite.

How long will my videos be stored for?

Our present policy is that optimised videos will be stored for the duration of your time here at the University of Leeds, although you can unpublish from VideoLeeds or delete content from the system completely at any time. Please note that once content has been converted we do not guarantee to store the originals. It is highly recommended that you keep and backup original copies of all your videos.

How do I create an audio only recording?

At present there is no audio only player therefore audio recordings must be accompanied by a single slide which is displayed in the video player during playback.  You can upload audio files in most common formats into MyMediasite or create an audio recording with a single title slide using the Slideshow and Audio option on the Mediasite Desktop Recorder.  For further information on uploading content, see the Organisational Development and Professional Learning website. 


What are tags?

Tags are keywords that you can use to describe your video and make it easier for people to find. Students and lecturers could use abbreviated course codes as tags to ensure their content can be searched for easily. Consider the use of tags carefully as your own “tagging” strategy may not be clear to others. To add tags to your content within Mediasite simply go to the editing options and in the tag section type your key tags and then press the enter key. You will note that previously used tags that other users have adopted can also be used. A bank of tags is automatically generated as more users create tags so you may consider using existing ones.

How can I search for content?

There is a search facility available in the top right hand corner of VideoLeeds below the University of Leeds logo. You can search for content by title, description, presenter name and the use of tags. Many recordings that have been produced using the Lecture Capture system can automatically detect keywords and content that exist on any PowerPoint presentations. This is referred to as “optical character recognition” or OCR. For example if a lecturer has created an ad-hoc recording and used a PowerPoint presentation to discuss the concept of “connectivism” then searching for this word within VideoLeeds will return all content associated with this unique word.

How do I find videos by other users?

Enter the full, first or last name of the user into the search box in the top right corner of the screen and click Search. Please note that staff are encouraged to attach at least one “presenter” to their content. This is done in the editing options within Mediasite. If you are not listed as a presenter you can create a “new” presenter with your details and even a small biography. You can add more than one presenter title if you have various roles within the University.

Why can’t I see a video that I know is on VideoLeeds?

Check you are logged in. Some videos are restricted to logged in users only. It is also possible that the owner may have removed the content or mistakenly not changed the settings from "private" to "viewable" in Mediasite.

How can I make my content more discoverable?

You can add important information to accompany content that you upload so that users can find it more easily. Using the Mediasite editing options you can add titles, descriptions, tags, web resources and even chapters to help users locate and view your media. For more information on editing please watch this video tutorial

Could we have a tag cloud to enhance the user experience?

At present there is no facility to include a tag cloud within Mediasite but this has been requested as a future enhancement. Please ensure students are encouraged to use tags so that peers can find information easily and quickly.

Copyright / licensing

How do I apply licence attributes and copyright to my recordings in VideoLeeds?

We recommend that you include any copyright or licence attributes as part of your audio-video content (such as a slide with © [year of creation] University of Leeds) and you include any such details in the description attached to the content. If you wish to publish your content under a creative commons licence in line with the University's policy to encourage Open Educational Resources then visit the creative commons website for more information. Tags for the different creative commons licenses (e.g. CC BY-SA) can also be selected from the Tags menu on the Edit tab of a recording in MyMediasite.

How can I ensure my students don’t breach copyright?

Students can find information on copyright on the library website. Staff should also be familiar with the Guidance on Copyright and Creating Digital Content


How is the content on VideoLeeds managed / monitored?

VideoLeeds is an open platform for staff and students to publish material they believe will benefit others and raise the profile of the University as an academic environment of excellence.  It is with this aim in mind that the University trusts users to use their own judgement and discretion to publish material to VideoLeeds, whilst ensuring compliance with the University of Leeds website terms and conditions

Light touch editorial governance is provided by the Communications team to ensure legal compliance and will always be consultative in nature.  

The Report Video feature located at the bottom of the VideoLeeds page allows any user to report inappropriate content and this will be dealt with promptly by the relevant IT teams. If you feel the matter is urgent then contact the Communications team directly.

What happens if I see something that is inappropriate on VideoLeeds?

Before media is uploaded into VideoLeeds users agree to the University website terms and conditions. The exact definition of “inappropriate” content can depend on the purpose and context in which it is shown. If you see something that you have concerns about it is important that you let us know as soon as possible so we can take action if necessary. Please contact or phone 0113 343 4031 If we find that the report is valid we will remove the content as soon as we can and contact the content owner.

What if I need to publish content for learning and teaching that could be seen as inappropriate if it is viewed out of context?

In this situation it is recommended that you leave the content in Mediasite Lecture Capture and Media Management system and restrict access from here or simply share the video with colleagues and students via Minerva. You can also use the description box for your video to contextualise the content and provide background information on the resource which may help warn users of the type of content you are publishing.


Can I have my recording within Minerva and on VideoLeeds?

Yes. Academic colleagues who have editorial access to Minerva can share the same recording on VideoLeeds to students and peers via Minerva. Within MyMediasite, simply open the recording and from the Edit tab, select the relevant Minerva module(s) from the Add Module dropdown.  

You may want to consider why a Scheduled Lecture Capture needs to be publicly available in VideoLeeds if it is intended for a specific group of students. It may be more appropriate to edit a full lecture to show only the highlights before publishing to VideoLeeds. If this is the case please ensure you select "Commit to New" when editing a scheduled capture. This ensures the original lecture remains within Minerva and the shorter edited version becomes a new learning asset in its own right. This new edited version can then be published to VideoLeeds.  At this point, you may also wish to remove the module association from the edited version if you do not want it to appear to students in Minerva.

Can I put my video in a webpage?

Yes. You simply need to select the 'embed' button from VideoLeeds and choose to either link to the recording or use the embed code to embed the content into another webpage. Please remember that members of the public will not be able to view any recordings that are restricted to logged-in users. 

What happens to the embedded video if I delete my video from VideoLeeds?

You should be careful when removing videos from VideoLeeds to ensure that you have not included them in other webpages. If you remove a video from VideoLeeds, any other web pages that had this video embedded will no longer show the content. Ensure you keep a track of all web sites and blogs which include embedded video so that you can update these sites accordingly.

Can I share a video with individuals exclusively?

Yes you can find instructions on how to do this on the IT website.

Can other people download my videos from VideoLeeds?

No. Users can only view the content by visiting VideoLeeds directly, although of course links to your content could be placed on any public website so do ensure your publicly available content meets the relevant terms and conditions and you have read the guidance on creating digital content.