Email rules and automatic replies

You can get Outlook to do things automatically, such as sending out automatic replies (formerly called Out of Office Assistant) or to move emails into folders when you receive them. These rules are sometimes called filters.

Setting up Inbox rules 

You might want to automatically move an email to a folder once it arrives in your inbox. Inbox rules are sometimes known as filters. Learn how to set up Inbox rules.  

Automatic replies (Out of Office)

This is another type of rule which helps you set up an automatic response which is useful if you are unavailable to respond to emails.

  • Click the File tab to display Backstage View
  • Click the Info category and then click Automatic Replies
  • Select Send automatic replies 
  • Enter the text and click OK

If you would like people from outside the University of Leeds to see your out of office, you will need to enter your text into the 'Outside My Organization' tab too.

OOF Icon

If you're using the Outlook Web App, you can follow the link to find out how to set up Automatic replies.