Setting up email on Android

The following guide shows you how to setup email on Android devices.

This tutorial was created using Android 6.0 (Marshmallow), but the process should be similar for most versions of Android.

From the Home Screen, swipe down from the top of the phone, then swipe down again to reveal more settings. Tap the settings cog near the top right. You can also access Settings from the Applications launcher.

Android 6.0 1

From the Settings screen, click Account, then Add account

Android 6.0 2

Choose Exchange

Android 6.0 3

Enter your full e-mail address; for example, J.Doe@leeds.ac.uk and then Next

Android 6.0 4

On the Incoming Settings screen, enter your username@leeds.ac.uk (not J.Doe@leeds.ac.uk) and re-enter your password if required.

Android 6.0 5

Scroll down and enter the server address as: outlook.office365.com and the Port should be 443. Then choose Next.

Android 6.0 6

Next, the settings will be validated and then you can choose e-mail. If unsure, just leave all the default options selected.

Android 6.0 7

You may get asked to update or activate security settings. This must be done in order to receive e-mail. You also may be required to add a passcode or PIN to your phone.

You should then be able to open the Gmail or Email apps on your device and your email should automatically start downloading, as long as you are connected to the Internet or Mobile Data.

There is also a video tutorial below, created on a a slightly older version of Android (4.4) 

Please note that some manufacturers, such as Samsung, Sony and LG can apply their own customisations to Android which can make it look slightly different from the tutorials above, but the process should still be very similar.

If you have any problems, please contact the IT Service Desk.