This document relates to the use of
cloud services for data storage, similar to how M and N network drives are
used. It does not relate to applications which may store data in the cloud.
Only cloud storage services which have been
approved by the University and which are listed below may be used for storing
data which contains:
- Classified or personal data (see
definition in the Information Protection Policy);
- valuable intellectual property of the
University (on which further advice can be sought from the Legal Adviser).
Highly Confidential data (see definition in the Information Protection Policy) must be encrypted before storing in a cloud.
Please note that non-University
approved cloud services should also never be used for the storage of data which
is of such criticality that functions or operations would be disrupted should
it be lost or become unavailable or corrupted.
University approved cloud services
- Microsoft Office 365 for email
- Microsoft OneDrive for Business and SharePoint