- Email attachments can carry program 'viruses' that can spy on you or corrupt your data; only open them if you are certain they are safe - and you have anti-virus software installed and up to date.
- Web-sites linked from emails can carry program 'viruses' that can spy on you or corrupt your data and may not be the genuine site they may appear to be; only click on links if you are certain they are safe - and you have anti-virus software installed and up to date.
- Limit circulation; only send an email to those who really need to receive it.
- Send nothing that could be considered offensive by any recipient.
- Think before sending - especially if you're upset.
- Emails can live for ever and can come back to haunt you!
- Do not reply to 'spam' email - it only confirms that the address it was sent to is genuine.
- Report any emails you are unhappy about.
Email is an excellent and efficient means of communication but it must be used responsibly.
We are deluged by email so really only include people when you they really need the information. Always list multiple addressees in the 'Bcc' field rather than the 'To' or 'Cc' fields to avoid multiple users receiving replies to your correspondence, and do not generate 'internal spam' or chain email.
If you are not expecting an email attachment do not open it, even when it appears to have originated from a known source - check with the sender first that it is genuine.
Spam emails sometimes contain embedded links to what appear to be websites, but these can carry viruses, add spyware to your computer or be part of a phishing scam to collect your personal details, so never click on them.